Job Title

Executive Assistant - Alumni Relations

Department

Alumni Relations

Salary

$40,656 - $49,804; commensurate with experience

Job Summary/Basic Function

Reporting to the Executive Director of Alumni Relations, the incumbent will provide administrative support, and coordinate and process tasks for programs and activities for the Office of Alumni Relations. The incumbent will serve as a contact for alumni, the general public and other university employees responding to general questions and/or refer as needed. Responsibilities include answer calls and emails, greet visitors, schedule appointments, make travel arrangements, read/handle and route mail. The incumbent will manage daily operations, including payables, contracts, petty cash, work orders, and supplies; reconcile and maintain departmental budgets, personnel records, and other necessary reports; compose routine, non-routine and confidential correspondence as requested by the Director. The incumbent is responsible for the event reservations process to include payments and ticket disbursement and event preparation for all alumni functions and meetings. Update physical address and email address updates in Banner 9 and iModules. Supervise student workers. Perform other related tasks and special projects as assigned.

Required Education

High School diploma or High School Equivalency (HSE) required.

Required Related Experience

Three years of progressively responsible secretarial, clerical and or office experience.
Note: An associate's degree (two years of college coursework) and one year of related work experience may be considered.

Desirable Related Experience

Experience in higher education and Alumni Relations environment preferred.

Documents Needed to Apply

Cover Letter & Resume Required

MTSU offers a comprehensive benefits package, including but not limited to the following:  

• Sick Leave
• Vacation Leave for Administrative/Classified Staff/12-month Faculty
• 13 paid University holidays
• Medical, dental, vision, and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents

MTSU is an equal opportunity employer. All qualified individuals are encouraged to apply.

Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://police.mtsu.edu/annual-security-report/ or by contacting MTSU Public Safety at (615) 898-2424.

MTSU is a Tobacco & Drug-Free campus.

This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.

For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email hrs@mtsu.edu.

Application Review Date: July 27, 2026